Purchasing & replenishment
Plan supplier orders and goods receiving around stock needs, lead times and purchasing responsibility.
Replenish with the selling operation in mind.
Purchasing decisions need more than a low-stock alert. Supplier lead times, minimum order quantities, case sizes and seasonal demand all matter. The right workflow makes those inputs visible without removing the buyer’s judgement.
Included purchasing capabilities can connect supplier records, purchase orders and receiving. A purchase order is expected stock; it should not automatically become stock available for immediate customer delivery.
A clear operational workflow.
Agree the rules, give each step an owner, and make exceptions visible.
What we establish together.
- Supplier product references and conversions between cases and individual units.
- Buying authority, approval limits and supplier terms.
- Expected delivery dates and the handling of backorders.
- How purchasing records relate to stock and accounting systems.
A retailer orders ten cases of a product with six units in each case. Receiving eight cases should increase stock by 48 units, retain an outstanding quantity of two cases and preserve the purchasing record for reconciliation.
This example explains the workflow; it is not a customer case study or a performance claim.
Your questions, answered.
Will Vehoo place supplier orders automatically?
Only if a specifically approved automation is included. The starting point is usually a controlled approval workflow.
Can suppliers use different product codes?
Supplier-to-retailer product-code mapping is part of the data preparation.
Can the workflow handle partial deliveries?
Partial receiving can be scoped so outstanding quantities remain visible.
Does purchasing replace my accounting software?
Not necessarily. Accounting responsibilities and any integration must be defined separately.
Can replenishment account for seasonality?
Demand reports can inform purchasing, but buyers should review seasonal assumptions and supplier constraints.
Retail inventory management
Build online availability around reliable stock information from your stores and warehouses.
02Warehouse management
Connect receiving, stock locations, picking, packing and dispatch in a defined fulfilment workflow.
03Retail analytics & reporting
Understand sales alongside fulfilment, stock exceptions and delivery economics.
Bring buying and selling into the same picture.
The included business management system connects purchasing with the stock your customers are buying. Supplier records, expected receipts and replenishment needs help you see what is running low without treating a supplier order as goods already on your shelf.
Your team retains purchasing decisions and supplier relationships. We establish product units, approval steps and a receiving routine. A partial supplier delivery should update only the quantity received, leaving the balance visible so online availability is not overstated.
Your systems can be part of the plan.
Explore platform-specific connection routes, supported data and the checks we make before launch. If your system is not listed, we can assess its API, connector or export options.
See what Vehoo could look like for your store.
Tell us about your business. We’ll start with the way you work.